Azure AD & user photo support Azure AD support Personalize your email signature designs by including dynamic Active Directory placeholders (both standard and custom AD attributes are supported). After a user sends an email, CodeTwo Email Signatures for Office 365 reads their information from Azure AD and inserts it into the email signature on the fly. Office 365 users’ photos in signatures With CodeTwo Email Signatures for Office 365, you can include Office 365 users' photos as part of email signatures. See signatures as you type an email & in Sent Items See signatures while composing an email Our users can see their server-side Office 365 signatures while composing an email. This works with Outlook, Outlook for Mac and Outlook on the web (OWA). We are the first vendor in the world to provide this technology to the clients.
Want to create your own email signature? Use our free email siganture generator tool to create a complete signature which includes your email photo, contact details, social links and all information.
Email signatures in Sent Items You can enable the Sent Items Update to let your users see the signatures in the Sent Items folders on every device. Furthermore, the feature lets you easily ensure compliance with legal regulations.
All this, without affecting the application's or Office 365's performance! Easy to deploy and use Express deployment All aspects of the setup, including the configuration of Exchange Online connectors, are guided by automatic wizards. All you need to do is authorize the process with your Office 365 global admin credentials and run the program’s management console – no installs required! Built-in HTML editor One of the most powerful CodeTwo Email Signatures for Office 365’s features is the built-in WYSIWYG editor. HTML expert or not, you will be churning out professional HTML email signature templates like a pro.
Highly secure Reliable and secure We ensure complete protection of your information - your emails are not stored or read by anyone, and your Office 365 credentials are safeguarded by OAuth 2.0. Our software helps you meet many of your GDPR goals not only due to the security mechanisms implemented at its core but also because we care deeply about the privacy of your data. Furthermore, the program comes with 24/5 technical support and its performance is covered by 24/7 back-end support and monitoring. In addition, our email signature solution comes with a free 1-year subscription for our Office 365 Backup tool. Emails processed on ISO 27001 certified Microsoft Azure servers Our secure relay technology reroutes your emails through CodeTwo services hosted on ISO 27001 certified Microsoft Azure servers.
Your emails never leave Microsoft datacenters during the process, and the operation is invisible to both the sender and the recipient. Different signatures in new and subsequent emails The program can insert different versions of an email signature depending on whether it is a new message or a subsequent email in a conversation thread. For new messages, you can configure the program to use an advanced email signature template with e.g. Full contact details, company logo, and images.
Then, for any other message in the same conversation, you can add a different email signature that contains, for example, only basic contact information.
How to make a personal signature template including employee photos This article is obsolete and may relate only to older versions of our software. If you use a current version of CodeTwo software, see to learn how to add user photos to email signatures.
Problem: How to make a personal signature that includes employee photos? Solution: CodeTwo Exchange Rules can be used to add images to signatures centrally (in Exchange). The image added to a signature or disclaimer does not need to be static – it can be inserted based on the sender, just as Active Directory data is dynamically added to the signature Exchange-side. Where should the image files/photos be stored? With CodeTwo Exchange Rules you have three options to add images to signatures:. The images can reside on a local drive on your Exchange server. You can also place the image files not on Exchange server's local drives but instead on another server in the company that will act as the source for image files.
This option is frequently used to avoid storing unnecessary data on Exchange servers. See to learn more about sharing folders on the network. Finally, the images can be hosted on a Web server and accessed via a link.
However, we do not recommend using method #3 as the images may not display for some recipients in certain conditions (for example, if the recipient's mail client is set to block external content in messages). For more information about the advantages and disadvantages of images from local drives and WWW servers, see. How to prepare the images and edit the footer template to enable employee photos in email signatures. If you want to add user photos that will be dynamically added to an email signature depending on the sender, follow this procedure:.
Go to the location where the images will be stored. Name the photo image files that will be used by CodeTwo Exchange Rules according to the following name format:. Example: [email protected] By doing this you will enable the application to pick the correct image based on the email address of the sender. This is possible because the program is compatible with AD attribute fields (including the e-mail attribute). Once you prepare the image files for the users, you can compose a signature template in CodeTwo Exchange Rules.
The template that will be used to add images dynamically will be linked to a network disk location. To link it quickly and easily, open the and use the Insert Picture option ( Fig. 1.). Insert a correct path into the template: select Local picture on the editor's ribbon, click the Browse icon, My Network Places, and choose the location where the image files are stored. Select Local picture on the editor's ribbon. Choose the location where the image files are placed. Choose any image from this folder ( Fig. 3.) and (in the Insert Picture window) replace the email address in the name of the image with the e-mail placeholder (as shown in Fig. 4.) because you want the image selected to email signatures to be based on the AD entry in the email field.
See the example in Fig. 4. Below, where e-mail.JPG format is used in the template. This is the simplest way to make sure the signature template contains a correct path to the image folder so that the images are seamlessly added depending on the sender’s address. While connecting an image that is located on a shared drive, you might get a warning message that this is not safe. Please ignore it as it is a remnant of the old version of the program. Note that once you add the correct path, the template will not display any image in the editor or in the preview mode, because the image is dynamic. The template will show a no-image sign (red cross) at this stage but this is perfectly OK in this case.
Choose any images. Replace the email address in the name of the image with the e-mail placeholder. Compose the remaining part of the signature as you want. You can have more than one image assigned to one user. To prepare more than one image per user you can name them in the following format: Image #1: -1. Image #2: -2.
Image #3: -3. This will be useful if you want to use various graphic content, which is different for each user, in one email signature. Remember that the image files cannot be stored on a mapped disk i.e. The image cannot reside on X: pictures.The allowed location for this scenario is a network disk in the following format: srv01 pictures. See also:.